Manual Checking Identity Verification Handing Out ID Card

How Does Manual ID Document Checking Work? 

In today’s digital age, identity verification is more important than ever. With the rise of online transactions and remote work, it’s crucial for businesses to have a reliable and secure way to verify the identity of their customers and employees. One of the most common methods of identity verification is manual ID document checking. In this blog, we will explore how manual ID document checking works and discuss best practices for implementing this process: 

What is Manual ID Document Checking? 

Manual ID document checking is the process of verifying the authenticity of an individual’s identity documents, such as a driver’s license, passport, or ID card. This process is typically done by a trained individual, such as a human resources representative or a bank teller, who visually inspects the documents for signs of tampering or forgery. 

Why is Manual Identity Verification Important? 

Manual ID document checking is an essential step in the identity verification process. It helps businesses and organizations ensure that the person presenting the document is who they claim to be. This is especially important for industries that deal with sensitive information, such as banking, healthcare, and government agencies. 

By verifying the authenticity of an individual’s identity documents, businesses can protect themselves from fraud and identity theft. It also helps them comply with regulations and prevent illegal activities such as money laundering and terrorist financing. 

The Manual ID Document Checking Process 

The manual ID document checking process typically involves the following steps: 

Visual Inspection 

The first step, is to visually inspect the document. This involves looking for any signs of tampering, such as altered information or missing security features. The document should also be checked for any obvious signs of forgery, such as mismatched fonts or poor-quality printing. 

Check Security Features 

Next, the document should be checked for security features, such as holograms, watermarks, and microprinting. These features are designed to make the document difficult to replicate and can help verify its authenticity. 

Compare to Reference Documents  

To further verify the authenticity of the document, it should be compared to reference documents. This can include a database of known fraudulent documents or a reference document database by comparing the document to a known authentic version any discrepancies can be identified. 

Verify Personal Information 

The personal information on the document, such as name, date of birth, and photo, should be verified against the individual presenting the document. This can be done by asking for additional forms of identification or by using biometric technology such as facial recognition. 

Document the Process 

It’s important to document the process for record-keeping and compliance purposes. This can include taking notes on the steps taken any discrepancies found and the outcome of the verification process. 

Best Practices For Manual ID Document Checking 

To ensure effectiveness and accuracy, it’s important to follow best practices. Here are some tips for implementing this process in your organization:  

Train Employees 

It’s pivotal to train employees on the proper procedures for verifying identities. This includes how to visually inspect documents what security features to look for and how to compare documents to reference materials regular training and refresher courses can help ensure that employees are up-to-date on the latest techniques for verifying identity documents. 

Use Technology 

While manual ID document verification is an important step in the identity verification process it can be time-consuming and prone to human error. To streamline the process and improve accuracy consider using technology, such as ID verification software. This can help automate the document checking process and flag any potential issues for further review.  

Stay Up-to-Date on Security Features 

As technology advances, so do the methods used to create fraudulent documents. It’s important to stay up-to-date on the latest security features and techniques used to verify identity documents. This can include attending training sessions, subscribing to industry newsletters, and regularly reviewing reference materials. 

Document the Process 

As mentioned earlier, documenting the identity verification process is crucial for record-keeping and compliance purposes. It’s important to have a standardized process in place and to document any discrepancies or issues that arise during the verification process. 

Have a Backup Plan 

In some cases, a document may be difficult to verify or may raise red flags during the manual ID document checking process. In these situations, it is important to have a backup plan in place. This can include requesting additional forms of identification, contacting the issuing authority, or using biometric technology for further verification. 

To conclude, manual ID document checking is an important step in the identity verification process. By visually inspecting documents for security features and comparing them to reference materials, businesses and organizations can ensure the authenticity of an individual’s identity documents. Following best practices and using technology makes this process streamlined and more accurate. By implementing this process, businesses can protect themselves from fraud and comply with regulations while also ensuring the security of their customers and employees 

Ready to Start Checking IDs? 

With manual checking, Keesing DocumentChecker is here as the most comprehensive, accurate, and updated ID document reference database. Get a free trial here. Do you want to learn more about Keesing’s identity verification solutions and how they can benefit your business? Get in touch now to enhance your identity verification process and protect your business from fraud!